Catering Information

San Diego Yacht Club Catering Policies
SOLICITATIONS / COMMERCIALISM / POLITICALLY ORIENTED FUNCTIONS

FINAL GUARANTEE figures are due three business days prior to the scheduled date of the function. The guarantee for Sunday parties is due on the Wednesday prior, and Monday-Tuesday parties are due on the Friday prior. The final head count should be called into the Catering Office (619-758-6311) by 12:00 Noon on the due date. If you have more than one type of entree, your guarantee must include the final number for each entree item. In the event a final guarantee figure is not supplied, the estimated number of attendees will be considered the final guarantee. The engager will be charged for the number of meals served or the number of meals guaranteed, whichever is greater. Three days prior to the event the guarantee cannot be dropped. If the guarantee is raised, the item chosen will be at the chef’s discretion.

ALL FOOD AND BEVERAGE must be supplied by the Club, with the exception of cakes. The Club will cut and serve your cake at an additional charge of $1.50 per person. Tax and service charge will be added to all food and beverage. No food or beverage may be taken from the Club at the conclusion of an event. No alcoholic beverages may be brought into the club for parties. Functions scheduled in the Pavilion may provide their own food for “bring your own barbecues,” provided an outside caterer is not used.

ROOM CAPACITIES are detailed on the informational sheets in the catering packet.

FOOD MINIMUMS are required for use of the banquet facilities. Minimums for each room are detailed on the informational sheets in the catering packet. Functions spanning two meal periods are subject to the food minimums for both. All food minimums (food sales) are subject to service charge and sales tax. Groups not meeting the required food minimum will be charged an additional fee to equal the minimum. Members sponsoring an event should inquire about the room charge with the Catering Office prior to signing the confirmation/deposit letter.

SET UP FEES are charged in the Trophy Room, Club Room West, Junior Club House, Sail Wash and Flag Pole area for all non-food functions to compensate for labor costs. The set up fees are listed in the catering packet. A facilities fee of $50.00 is charged for all non-family groups utilizing the Pavilion. A $125.00 set up fee is charged at all times for use of the Club Room.

MENU SELECTIONS should be submitted to the Catering Office at least four weeks in advance of the function. Please note the additional fee for multiple entrée choices, detailed in the catering packet. The pre-printed menu selections are offered merely as suggestions, and the Catering Manager will be happy to tailor a menu to specific tastes and requirements. Prices are guaranteed within four months prior to the event date (with the exception of items noted “market price”). The Club reserves the right to change prices without notice.

ALCOHOLIC BEVERAGE PRICES are quoted on a per-drink basis. Wine and champagne are charged by the opened bottle. A $10.00 non-refundable fee will be charged for a caterer’s license when alcoholic beverages are consumed. When a private bar and bartender is requested, a set up fee of $75.00 will be charged if $300.00 in bar sales (prior to tax and service charge) is not met. No alcoholic beverages may be brought into the Club. The Club has a no shot policy for banquet bars.

EQUIPMENT is available on a limited basis from the Club and is provided on a fee basis. Available items and charges are itemized in the catering packet. A lectern with microphone (for functions inside the main clubhouse only), easels and projection tables are available at no cost.

DECORATIONS are the responsibility of the member/party planner. SDYC provides votive candles at no cost to accent the event centerpieces. Thumbtacks, tape, pins, and any other type of device that may harm the walls or building are prohibited. Members are requested to review all decorating plans with the catering office prior to the function date.

WHITE TABLE LINENS are provided as a standard service. Colors and sizes are detailed in the catering packet.

MUSIC performed outdoors must conclude by 10:00 p.m. to conform to the local noise ordinance. Regardless of the time of day, the member/party planner may be required to lower volume levels, in the event of noise complaints from others utilizing the Club. Contracted entertainers must contact the Catering Office to communicate their set-up and electrical needs.

PERSONAL BELONGINGS left behind at the conclusion of a function are not the responsibility of the Club. It is also the responsibility of the engager to secure and protect gifts and other items delivered to the function. The Club will assist in the movement of gifts within the Club premises or to curbside but only under the direct supervision of the engager or someone they have selected from their party.